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Agenda

SPECIAL MEETING

Tuesday, November 19, 2024
5:00 p. m.



1. WELCOME AND OPENING REMARKS

2. STUDY SESSION/PROJECT QUESTION & ANSWER

3. PUBLIC COMMENTS

4. ADJOURNMENT



Tuesday, November 19, 2024
7:00 p. m.



1. CALL TO ORDER

2. INVOCATION

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL OF CITY COUNCIL MEMBERS

5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS

6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS

7. PRESENTATIONS

a. Presentation of 71st Annual Arcadia Festival of Bands Proclamation.

b. Informational update from the San Gabriel Valley Council of Governments Executive Director, Marisa Creter, and Regional Housing Trust Manager Brielle Acevedo.

8. PUBLIC COMMENT (5-minute time limit each speaker)

9. REPORTS FROM MAYOR AND CITY COUNCIL

10. CONSENT CALENDAR

a. Regular Meeting Minutes of October 15, 2024.

b. Resolution No. 7603 amending the Fiscal Year 2024-25 Capital Improvement Program Budget and authorizing a budget appropriation for the Police Department Cooling Tower Project in the amount of $213,788.40, offset by a reduction in the Capital Outlay Fund; and contract with Carrier Corporation for refurbishment of the Police Department Cooling Tower in the amount of $193,798.40.

c. Resolution No. 7604 amending the Fiscal Year 2024-25 Equipment Replacement Budget and authorizing a budget appropriation for the purchase of vehicle outfitting supplies and services in the amount of $346,153.17, offset by a reduction in the Equipment Fund; and Purchase Order with Black & White Emergency Vehicles, LLC for vehicle outfitting supplies and services in the amount of $346,153.17.

d. Professional Services Agreement with Willdan Engineering for Community Development Block Grant ("CDBG") Housing Rehabilitation Program Management and Administrative Services in the amount of $49,150, plus a 10% contingency.

e. Professional Services Agreement with Friedman Imaging for Records Scanning and Digitization Services in an amount not to exceed $90,000.

f. Professional Services Agreement with Revize, LLC for Website Design and Content Management System Services in an amount not to exceed $53,900.

g. Master Services and Purchasing Agreement with Axon Enterprise, Inc. for Evidence.com and Axon Capture Subscription Services, for a five-year period in an amount not to exceed $111,329.

h. Extension to the Contract with West Coast Arborists, Inc. for annual tree trimming, tree removal and replacement services in the amount of $437,080.

i. Participation in the Energized Communities Program by Clean Power Alliance.

j. Purchase Order with Amazon for equipment and supplies in the amount of $160,000, with the option to renew for two (2) additional years.

k. Change Order to increase the Purchase Order with Ingram for Library materials in the amount of $75,000.

l. City Water and Sewer Rates for Calendar Year 2025.

m. Accept all work performed by Carrier Corporation for the installation of HVAC Split Systems at the Police Department as complete.

n. Accept all work performed by Carrier Corporation for the Police Department Chiller Replacement Project as complete.

11. ADJOURNMENT

The City Council will adjourn this meeting to Tuesday, December 3, 2024, 7:00 p.m. in the City Council Chambers.



















































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